Now live in Zambia

One platform for HR
and payroll, end to end.

Built for NAPSA, ZRA & NHIMA compliance Multi-company, role-based access

ZamPayroll takes you from employee records to a finalised payroll run in one place — attendance, leave, overtime and loan requests, payroll processing, payslips, and statutory reports for NAPSA, ZRA, NHIMA and WCFCB.

Request a Demo

Live and onboarding new companies across Zambia.

ZamPayroll Logo
Payslip · June 2026
EMP-0142
Chanda Mwansa
Site Accountant · Ndola Branch
Gross PayK 18,500.00
PAYE (Tax)− K 3,120.40
NAPSA− K 925.00
NHIMA− K 185.00
Net Pay K 14,269.60
One export, ready for NAPSA & ZRA
1
Platform for employees, attendance, leave & payroll
4
Statutory exports built in — NAPSA, ZRA, NHIMA & WCFCB
3
Self-service request forms — leave, overtime & loans
24/7
Access to payslips, reports & dashboards
What's inside

Every HR and payroll module, connected

Each module feeds the next — attendance and approved requests flow straight into payroll, so nothing gets re-typed or reconciled by hand.

Employee Records
One master record per employee — contract, salary, bank details, statutory IDs and documents, all in one place.
Attendance Tracking
Mark attendance on a monthly calendar, import from a CSV, and configure working days and public holidays company-wide.
Leave Management
Employees apply publicly, HR approves or rejects with a comment, and the annual leave sheet stays up to date automatically.
Overtime & Loans
Public request forms for overtime and staff loans, with an approval workflow and a running loan repayment ledger.
Payroll Processing
Create a payroll run, generate pay for every active employee, apply rules and adjustments, then finalise when it's ready.
Payslips & Reports
PDF payslips, management reports by department or branch, bank bulk-payment files, and statutory exports — all exportable.
How it works

From a new employee to a finalised payslip

The same five steps every month — set up your team once, then repeat the payroll cycle in minutes.

1
Set up your company
Add your company profile, generate an access code, and invite HR and managers to your team.
2
Add your employees
Enter contract, salary, bank and statutory details once — every other module reads from this record.
3
Track the month
Mark attendance, and let employees submit leave, overtime and loan requests for HR to approve.
4
Run payroll
Generate pay for all active employees, review adjustments, and finalise the run when it's correct.
5
Deliver & report
Send payslips, download the bank payment file, and export NAPSA, ZRA and NHIMA returns.
Self-service

Employees submit their own requests

Public forms mean staff don't need an account or an HR screen walkthrough just to ask for leave.

Leave Applications
Employees pick a leave type and date range from a public link; HR approves or rejects with an optional comment.
Overtime Requests
Log the date, hours and reason for overtime worked, ready for a manager to review before payroll runs.
Loan Requests
Employees apply with an amount and payment plan; approved loans post to a ledger with automatic payroll deductions.
Who it's for

Built for every kind of employer

From single-site clinics to multi-branch contractors, ZamPayroll adapts to how your organisation actually runs payroll.

HR Consultancy Firms HR Practitioners Law Firms Accounting Firms Private Schools Mining Contractors Logistics Companies Chinese Construction Companies Private Universities Private Clinics & Hospitals Drugstores & Pharmaceutical Facilities Convenience Stores Cleaning Companies
Partner with us

Become a ZamPayroll reseller

Advertise the software, onboard your clients, and train them to use it — we handle the platform, you build the relationship.

  • Advertise ZamPayroll to your network
  • Onboard and train new clients
  • Earn on every client you bring on
Reseller signup
Leave your details on the demo form and mention you're interested in reselling — we'll reach out.
Get in touch
See it live

Request a demo

Tell us a little about your company and we'll walk you through ZamPayroll — from employee records and attendance to a finalised payroll run and statutory exports.

  • A live walkthrough tailored to your industry and company size
  • No obligation — just a clear look at how ZamPayroll fits your payroll
  • We typically respond within one business day

Tell us about your company

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Get in touch

We'd love to hear from you

Questions, demo requests or reseller enquiries — reach out any time.

info@zampayroll.com +260 776 136 965 Lusaka, Copperbelt, Zambia Mon – Fri, 08:00 – 17:00